Last updated: March 2026
WHO WE ARE
Ethos Sophia is a free community platform dedicated to wisdom and ethical engagement with artificial intelligence. Our websites are ethossophia.org and lms.ethossophia.org.
If you have any questions about this policy or how we handle your data, contact us at:
info@ethossophia.org
WHAT DATA WE COLLECT
When you become a member of Ethos Sophia, we collect the following information:
— First name and last name
— Email address
— Password (stored in encrypted form — we never see your plain-text password)
— Country or region
— Professional background (academic, professional, curious individual, or seeker)
— Why you are interested in AI ethics
— What you hope to gain from the community
When you use the platform, we also collect:
— Course progress and completion data
— Login session data (via cookies)
— The date and time you joined
We do not collect payment information. Membership is free, always.
We do not collect your IP address for identification purposes.
We do not use tracking pixels or behavioural advertising tools.
HOW WE USE YOUR DATA
We use the information you provide to:
— Create and manage your member account
— Enrol you in courses and track your progress
— Send you a welcome email when you join
— Issue your course completion certificate
— Communicate important updates about the platform
— Understand who our community is so we can serve it better
We do not use your data for advertising.
We do not use your data to build profiles for commercial purposes.
We do not send marketing emails without your consent.
WHO WE SHARE YOUR DATA WITH
We do not sell your personal data to any third party. Ever.
Your data is shared only in the following limited circumstances:
— Our hosting provider stores your data on secure servers. They act as a data processor on our behalf and do not have access to your information for their own purposes.
— Our email delivery service (cPanel SMTP) is used to send transactional emails such as your welcome message and course certificate. They process your email address only to deliver these messages.
— If required by law, we may disclose information to comply with a legal obligation.
No other third parties have access to your personal data.
COOKIES
Ethos Sophia uses cookies to operate the platform. Cookies are small text files stored on your device.
We use the following types of cookies:
Essential cookies — These are required for the platform to function. They include your login session cookie, which keeps you signed in as you navigate the site. You cannot opt out of essential cookies without disabling platform functionality.
Preference cookies — These remember your settings and preferences on the platform.
We do not use advertising cookies or third-party tracking cookies.
You can control cookies through your browser settings. Please note that disabling essential cookies will prevent you from logging in to your account.
YOUR RIGHTS AS A MEMBER
Under the General Data Protection Regulation (GDPR) and applicable data protection law, you have the following rights:
Right to access — You can request a copy of the personal data we hold about you.
Right to correction — You can update your personal information at any time from your dashboard under My Profile.
Right to deletion — You can request that we delete your account and all associated personal data. To do so, email us at info@ethossophia.org with the subject line “Account Deletion Request”. We will action this within 30 days.
Right to portability — You can request a copy of your data in a commonly used format.
Right to object — You can object to how we process your data in certain circumstances.
Right to restrict processing — You can ask us to limit how we use your data while a dispute is resolved.
To exercise any of these rights, contact us at info@ethossophia.org. We will respond within 30 days. We may need to verify your identity before processing your request.
If you believe we have not handled your data appropriately, you have the right to lodge a complaint with your national data protection authority.
DATA RETENTION
We retain your personal data for as long as your account is active. If you request deletion of your account, we will remove your personal data within 30 days, except where we are required to retain certain information by law.
Course completion records may be retained in anonymised form for platform analytics.
DATA SECURITY
We take the security of your personal data seriously. We implement appropriate technical and organisational measures to protect your information, including:
— Encrypted password storage
— Secure HTTPS connections on all pages
— Access controls limiting who can access member data
— Regular security updates to our platform
No method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.
CHILDREN’S PRIVACY
Ethos Sophia is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us at info@ethossophia.org and we will delete it promptly.
CHANGES TO THIS POLICY
We may update this privacy policy from time to time. When we do, we will update the date at the top of this page. We encourage you to review this policy periodically. Continued use of the platform after changes are posted constitutes your acceptance of the updated policy.
CONTACT US
If you have any questions, concerns, or requests regarding this privacy policy or your personal data, please contact us:
Ethos Sophia
Email: info@ethossophia.org
Website: ethossophia.org